00097《外贸英语写作》串讲资料7-2

（二）日常办公信件(Office Routine Letters)★

 通知函(Letters of Notification)：一个公司对外发出通知的场合有很多，比如公司地址或电话号码的变更、公司产品价格的变化、公司内部高级主管的人事变动、公司新开办事出或分支机构、公司合并等。因为通知函是针对某件具体的事情来写的，所以依照内容的不同，语句表达也各异，但从信的结构来讲，往往是开门见山，起首句用比较固定和正式的表达通知的句型，然后再具体说明通知的内容。

表达通知的常用句型有：

1) This is to inform you that…

2) We are pleased to inform you that…

3) We have the pleasure informing you that…

4) This is to formally announce that…

【例题?应用文】(2007.4)根据下列信息写一封说明调整价格的书信，字数在130-150字之间。

（1）随信附上薪的价格表，新价格将与下月初的第一天生效。除存货充裕的商品外，其余大部分均已调价。

（2）与去年相比，原材料价格已上涨10%，有些承包商的价格涨幅高达15%。本公司产品向来享有质优、性能可靠的声誉，为确保产品质量，调整价格实属无奈之举。

（3）上述情况，望能谅解。愿与贵公司加强合作。

（4）附件：新价格表。

评分标准：

5分—格式错误，条理不清，语言支离破碎或大部分句子有错误，且多数为严重错误。

10分—格式基本正确，表达思想不清楚，连贯性差。有较多的严重语言错误。

15分—格式正确，基本切题。有些地方表达思想不够清楚，文字勉强连贯，语言错误相当多，其中有一些严重错误。

20分—格式正确，表达思想清楚，文字连贯，但有少量语言错误。

24分一格式正确，表达思想清楚，文字连贯，基本上无语言错误，仅有个别小错。

 注：白卷，与题目毫无关系，或只有几个孤立的词而无法表达思想则给0分。如果字数未达到要求，酌情扣分。

【答案】

 Dear Sirs：

Enclosed is our new price list, which will come into effect on the first day of next month. You will notice that we have increased the prices on most models. However, we have refrained from doing so on some models of which we hold large stocks.

We feel that we are obliged to explain to you why we have raised our prices on most models. We are paying 10% more for our raw materials than we were paying last year. Some of our subcontractors have even raised their prices by as much as 15%. As you know, we take great pride in our products that have been enjoying high reputation for their excellent quality and dependability in the past years. We will not compromise that reputation because of the rise of costs. We have, therefore, decided to raise the prices on some models.

We sincerely hope that you will understand our position, and look forward to better relations between us.

                                                            Sincerely yours,

Enc. The new price list

【解析】

?  首先要读题目，一般题目比较长，要有耐心

?  针对本篇通知函一般分为三步：首先告知通知的内容；告知客户不得不调整价格的原因的及相关信息；希望这次价格的调整可以得到客户的理解，展望未来。

（三）就业信写作（Employment Writing）★

1、求职申请信★

求职申请信是考试的高频考点，学生在复习时这部分时要多花时间。求职信是在投寄个人简历时随附的一封简短的信，表明自己申请工作的意愿。求职信可分为应聘申请信和非应聘申请信或称自荐信。前者是针对招聘广告或经人介绍写给某一特定单位、应聘某一特定职位；而后者是在没有招聘广告的情况下主动申请到某机构工作。申请信不是对个人简历的简单重复，而应重点阐述其中最为重要的、与所申请的工作联系最为密切的内容。申请信篇幅一般为一页。

求职申请信的正文内容为：★

1）说明写信的目的。

?  对于应聘申请信，应说明你所要申请的职位以及你的信息来源，如广告应征或经人介绍等。

?  对于自荐信，除此之外，还应适当提及你的个人资历和背景；还可对所应聘单位进行褒奖；还可提出问题。总之，要引起读信人的兴趣及注意。

2）概括本人的经历和特长，表明自己能够胜任所申请的工作。

3）以请求面试做为结尾。

【例题?应用文】(2009.4) 假如你是一位营销专业的学生,即将毕业。在晚报上看到一则招聘营销调研人员的广告，随即向该招聘公司写一封求职信，主要内容如下：

（1）所申请的职位及信息来源，表示该广告简直就是为自己所写。

（2）陈述本人的营销教育背景，对营销调研的兴趣。

（3）再次强调对营销调研工作的兴趣，愿意继续学习相关知识。

（4）给出本人的联系方法，希望该公司给予面试的机会。

【答案】

To whom it may concern:

  The position you advertised in the “Evening News” for a manager in marketing research is exactly the opportunity I hoped to find. As I read the ad, I felt you were talking directly to me.

  As you will see in the enclosed resume, I will graduate from the Nanjing University in early June with a major in marketing. I feel that I have an excellent marketing education, supported by a broad program in general business. Of special interest to me was my work in marketing research. We not only studied modem data-gathering techniques but were also required to read and report on significant books in the field. I have written two papers on two books and have been highly appreciated.

I would like very much to tell you how intense my interest in marketing is, and I am more eager to learn more in th18 field as well as from the 8pecid18ts in your company. I firmly believe I can be useful to your company.

I would appreciate it very much if you could offer me a chance of interview. And if you prefer to call me, I am usually at home by 6 p. m. ,or call me at 13599918882.

                                                              Yours sincerely

2、辞职信(Letters of Resignation)★

写辞职信时，不管什么样理由，都不要发牢骚，语气要委婉，要表示出感谢之意。内容应包括以下三方面：

①明确提出辞职并说明具体离职时间；

②说明辞职理由（如对工作或公司不满，可巧妙地找些借口）；

③对雇主和同仁表示感谢，表达对原单位的留恋心情等。

【例题?应用文】(2008.4) 根据下列要点，写一封辞职信。

1）告知公司经理David关于辞去销售代表一职的决定，说明马上可以离职，最迟不要超过六月二十日。

2）强调十分喜欢公司及员工，但家有两个幼儿，每次在外奔波常历时数周，辛苦不说，恋家之情益浓，辞职实属无奈。

3）今后工作未定，唯求固定一处工作。

【答案】

Dear David：

I am sure you will be surprised to learn that I wish to resign my position as a sales representative, effective at your convenience, but not later than June 20.

I know that you are fully aware of my problem. In spite of the face that I like very much the company and the people I work with, I am often bothered by the problem of traveling on the road for weeks at a time. Things would be quite different if I were single or married but with no kids. However, I am now the father of two youngsters, and I6nd it more and more difficult to part with them, leaving them taken care of only by their mother. As I can not get out of this difficult situation, I think, after careful consideration, the only way out for me is to resign my position as a sales representative in your company.

As for what I am going to do, I have no idea so far. It will take some time for me to think about it. Whatever I am going to do, I hope I will stay fixed in one place.

                                                               Sincerely yours,